Support Center

<p>Outlook Tip-of-the-Week: Outlook Password Security </p><p><span id="bodyfont"></style> <p class="MsoNormal">Outlook Tip-of-the-Week: Outlook Password Security</p> <p class="MsoNormal">Unlike the old e-mail system you cannot have a separate password for the network and your e-mail. This is by design and is a step towards minimizing the number of passwords you will have to remember. There are, however, important security concerns that need to be considered, especially as we move toward a unified sign in.</p> <p style="text-indent: -0.25in" class="MsoListParagraphCxSpFirst"><span style="font-family: Symbol">·<span style="font: 7pt 'Times New Roman'">        </span></span>When not at your computer be sure you are logged off or have locked the computer</p> <p style="text-indent: -0.25in; margin-left: 0.75in" class="MsoListParagraphCxSpMiddle"><span style="font-family: Courier New">o<span style="font: 7pt 'Times New Roman'">   </span></span>LOG OFF:  Start > Shut Down or Log Off </p> <p style="text-indent: -0.25in; margin-left: 0.75in" class="MsoListParagraphCxSpMiddle"><span style="font-family: Courier New">o<span style="font: 7pt 'Times New Roman'">   </span></span>Lock the computer:  </p> <p style="text-indent: -0.25in; margin-left: 1in" class="MsoListParagraphCxSpMiddle"><span style="font-family: Wingdings">§<span style="font: 7pt 'Times New Roman'">  </span></span>Press CRTL+Alt+DEL and select Lock Workstation, or</p> <p style="text-indent: -0.25in; margin-left: 1in" class="MsoListParagraphCxSpMiddle"><span style="font-family: Wingdings">§<span style="font: 7pt 'Times New Roman'">  </span></span>Press the Windows and the L keys</p> <p style="text-indent: -0.25in; margin-left: 1in" class="MsoListParagraphCxSpMiddle"><span style="font-family: Wingdings">§<span style="font: 7pt 'Times New Roman'">  </span></span>To log in Press CTRL+ALT+DEL as you normally do to log back in </p> <p style="text-indent: -0.25in" class="MsoListParagraphCxSpMiddle"><span style="font-family: Symbol">·<span style="font: 7pt 'Times New Roman'">        </span></span>Never share your passwords with anyone</p> <p style="text-indent: -0.25in; margin-left: 0.75in" class="MsoListParagraphCxSpMiddle"><span style="font-family: Courier New">o<span style="font: 7pt 'Times New Roman'">   </span></span>Sharing passwords is a direct violation of College Policies [<a href="http://valenciacc.edu/generalcounsel/policydetail.cfm?RecordID=250">6Hx28: 7A-05</a>]</p> <p style="text-indent: -0.25in; margin-left: 1in" class="MsoListParagraphCxSpMiddle"><span style="font-family: Wingdings">§<span style="font: 7pt 'Times New Roman'">  </span></span>You are responsible for all access to your account</p> <p style="text-indent: -0.25in; margin-left: 1in" class="MsoListParagraphCxSpMiddle"><span style="font-family: Wingdings">§<span style="font: 7pt 'Times New Roman'">  </span></span>If you are going to be away and others need access to your e-mail you can delegate access via Tools > Options > Delegates</p> <p style="text-indent: -0.25in; margin-left: 1in" class="MsoListParagraphCxSpMiddle"><span style="font-family: Wingdings">§<span style="font: 7pt 'Times New Roman'">  </span></span>Since the college is now on Windows Active Directory anyone with an account can log onto the computer. No one needs your password to do this.</p> <p style="text-indent: -0.25in; margin-left: 0.75in" class="MsoListParagraphCxSpMiddle"><span style="font-family: Courier New">o<span style="font: 7pt 'Times New Roman'">   </span></span>Be sure to protect yourself, the College network and prevent anyone from using your e-mail account and use secure passwords (alpha-numeric 6 – 11 characters long)</p> <p style="text-indent: -0.25in; margin-left: 0.75in" class="MsoListParagraphCxSpMiddle"><span style="font-family: Courier New">o<span style="font: 7pt 'Times New Roman'">   </span></span>When using Outlook Web Access from a publicly accessed computer be sure</p> <p style="text-indent: -0.25in; margin-left: 1in" class="MsoListParagraphCxSpMiddle"><span style="font-family: Wingdings">§<span style="font: 7pt 'Times New Roman'">  </span></span>On the OWA log in screen check “This is a public or shared computer”</p> <p style="text-indent: -0.25in; margin-left: 1in" class="MsoListParagraphCxSpMiddle"><span style="font-family: Wingdings">§<span style="font: 7pt 'Times New Roman'">  </span></span>If prompted for the browser to remember the password select No (recommended is No for all computer systems – public or personal)</p> <p style="text-indent: -0.25in" class="MsoListParagraphCxSpLast"><span style="font-family: Symbol">·<span style="font: 7pt 'Times New Roman'">        </span></span>If you use Outlook Web Access to change your Outlook password you are also changing your network log on password.</p> <p class="MsoNormal">Password security is not limited to your Outlook and network access; it is crucial to protect your Atlas account as that is the portal for all of your HR and Financial Information.</p> <p><span style="font-family: Calibri,sans-serif; color: black; font-size: 11pt">For more tips and FAQs please click on the OIT Tools icon on your desktop and select “Ask a Question”</span></p> <p class="MsoNormal"> </p> </span></span> </p><h3>Alternate Questions/Keywords</h3><p></p>